---
title: What do the different PO statuses mean?
description: You might be lost between most of our Purchase Order status tags. We will walk you through every one of them!
---

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# What do the different PO statuses mean?

## You might be lost between most of our Purchase Order status tags. We will walk you through every one of them!

### Approval Status

Indicates where the purchase order is in terms of approval. A Purchase Requisition is submitted for approval, once it is approved it is classified as a purchase order. 

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-14-14-3317-PM.png?width=134&height=39&name=image-png-Sep-13-2024-03-14-14-3317-PM.png)

This tag means that a new purchase order is still pending approval. This status tag appears before the PO is fully Approved or Rejected. The pending tag is initially shown together with Unpaid and Undelivered.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-14-52-9552-PM.png?width=141&height=41&name=image-png-Sep-13-2024-03-14-52-9552-PM.png)

The approved tag will be added after a pending purchase order has been approved. The finance users can now make payments to that purchase order.

![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-15-50-6478-PM.png?width=145&height=42&name=image-png-Sep-13-2024-03-15-50-6478-PM.png)

The rejected tag is applied to all purchase orders that are rejected. 

 

### Payment Status

Indicates the payment status of a purchase order, basically showing whether the purchase order is paid or still awaiting payment. This is also where it is indicated whether a purchase order has received an invoice, or is ready to pay after an invoice has been approved.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-16-54-2043-PM.png?width=157&height=46&name=image-png-Sep-13-2024-03-16-54-2043-PM.png)

No payments were made on the Purchase Order yet and no invoices have been uploaded against it either.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-18-06-9437-PM.png?width=165&height=48&name=image-png-Sep-13-2024-03-18-06-9437-PM.png)

An invoice was uploaded to the purchase order and it needs to be Accepted/Rejected and then marked as paid.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-24-37-0228-PM.png?width=162&height=47&name=image-png-Sep-13-2024-03-24-37-0228-PM.png)

The purchase order was paid in full.

 

#### Invoices Statuses

Invoice statuses are either Awaiting Review, Outstanding, Ready to Pay, Settled.

![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-23-22-8088-PM.png?width=158&height=46&name=image-png-Sep-13-2024-03-23-22-8088-PM.png)

An invoice was created via the Scan and Match feature, and has yet to be reviewed and accepted as valid.

![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-21-01-3444-PM.png?width=158&height=46&name=image-png-Sep-13-2024-03-21-01-3444-PM.png)

The invoice has been reviewed and approved, and is now ready to proceed to payment.

![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-21-37-3544-PM.png?width=159&height=48&name=image-png-Sep-13-2024-03-21-37-3544-PM.png)

An invoice has been created, but has not been validated yet to confirm payment can proceed.

![](https://faq.procurementexpress.com/hs-fs/hubfs/image-png-Sep-13-2024-03-25-39-3894-PM.png?width=158&height=46&name=image-png-Sep-13-2024-03-25-39-3894-PM.png)

The invoice was marked as paid, and if the invoice is linked to a purchase order or purchase order items, those will have the payment amount reflected against them.

 

### Delivery Status

The delivery status is used to track whether the items on a purchase order has been delivered/received.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/Screenshot%202024-09-13%20at%2017-26-57-png.png?width=164&height=48&name=Screenshot%202024-09-13%20at%2017-26-57-png.png)

The undelivered tag indicates that none of the items on the purchase order have been received/delivered yet.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/Screenshot%202024-09-13%20at%2017-27-39-png.png?width=165&height=48&name=Screenshot%202024-09-13%20at%2017-27-39-png.png)

Items on the purchase orders were delivered but not all of the items were received.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/Screenshot%202024-09-13%20at%2017-28-15-png.png?width=161&height=48&name=Screenshot%202024-09-13%20at%2017-28-15-png.png)

All the items on the purchase order were delivered/received.

 

### Other Status Tags

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/Screenshot%202024-09-13%20at%2017-28-55-png.png?width=165&height=48&name=Screenshot%202024-09-13%20at%2017-28-55-png.png)

The tag is used to indicate that the purchase order was cancelled.

#### ![](https://faq.procurementexpress.com/hs-fs/hubfs/Screenshot%202024-09-13%20at%2017-29-31-png.png?width=167&height=48&name=Screenshot%202024-09-13%20at%2017-29-31-png.png)

This is just to indicate that the Purchase Order is still a draft and hasn't been sent for approval yet.

---

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