---
title: How do I auto-sync purchase orders to Dynamics 365 when they are received?
description: Auto-sync purchase orders to Dynamics 365 on every receipt. Learn how to switch your sync mode and how partial and full deliveries are exported.
---

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# How do I auto-sync purchase orders to Dynamics 365 when they are received?

## Switch the Dynamics 365 sync mode to "Auto-sync on any receipt" so every partial or full receipt exports the PO's received lines to Dynamics 365.

ProcurementExpress integrates with Microsoft Dynamics 365 to automatically sync your purchase orders and invoices. The "Auto-sync on any receipt (partial or full)" sync mode sends Dynamics 365 the lines of a PO as they are received — on the first receipt, on every partial delivery, and on the final delivery.

### Before You Start

- A connected Dynamics 365 integration in ProcurementExpress (Integrations → Dynamics 365). Contact our support team if you don't see it on your Integrations page.
- Company Administrator access to change sync settings.

### Step 1: Open the Integrations page

1. Log in to ProcurementExpress at app.procurementexpress.com.
2. Click the Settings icon (gear) in the sidebar.
3. Select Integrations.
4. Open Dynamics 365 → Sync settings.

 

### Step 2: Choose the sync mode

1. Under "Sync settings", in the \*\*Purchase orders\*\* dropdown, select \*\*Auto-sync on any receipt (partial or full)\*\*.
2. Save.

### What happens in this mode

- The first receipt of a PO sends the PO to Dynamics 365 with only the lines received so far, including received and invoiced quantities.
- Every partial receipt re-sends the received-to-date lines, so the D365 journal tracks what has been received, not what was ordered.
- Lines already fully invoiced in Dynamics 365 are left out of later exports.
- Cancelling a PO exports a cancellation that zeroes the received quantities in Dynamics 365.

### Notes

 

Other sync modes (full delivery, approval, manual) are unchanged; you can switch back at any time.

Manual resync is available for partly delivered POs in this mode.

Sync settings are changed by a Company Administrator only.

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